Why you should delegate tasks to team members
Delegation helps you get more done, helps your team members progress through learning new things and spreads the load in the team.
When you give someone a project task to do
, make sure that they have all the information they require to actually get on and do it. That includes specifying the date it is due, writing a clear definition of the task, providing any resources they need to get it done or names of people you expect them to talk to. It also means informing them of any expectations you have, such as delivering it as a spreadsheet rather than a Word document.
If you have concerns that someone doesn’t have the skills to do a good job (or they tell you this outright), make sure that you offer some help. It might take longer this time but next time they will be able to do it without you, so it will save you time in the long run.
Once you have given the task to someone, let them get on with it. Tell them how you expect to be kept informed, like through a report once a week. Then let them get on with it unless you feel things are not progressing as you would like.
As a project manager, you have to retain some of the main project responsibilities for yourself. You shouldn’t expect someone else on the project team to do your job. Equally, don’t delegate tasks such as dull administrative ones, just because you don’t want to do them. But remember that project management is a leadership position so you don’t want your role to be seen as too basic.
One way to free up your time to spend on the more strategic and leadership parts of project management is to delegate things that are regular, like noting whether weekly targets have been met. Could someone in your team take this on for you? This can be a useful way of upskilling your team members to complement any ongoing training and allowing them to gain confidence too.
So in summary, be clear, supportive, and don’t micromanage. Don’t become the problem on your project that prevents progress just because you’re afraid to leave people alone to get on with their jobs.